You have to keep track of many things in your daily life. From managing finances, planning projects, taking notes at meetings, keeping up with emails, managing clients or customers—the list goes on. But how do you manage it all?
There are several apps that can help you organize everything from invoices to client details by using different tools like Microsoft Excel, Google Sheets, Evernote, etc., but if you’re looking for something more robust, then there are some software solutions out there. Here's what we recommend.
Asana offers an intuitive interface where users can create tasks and assign them to other members as needed. The app also lets you add comments, attachments, subtasks, due dates, checklists and reminders so you can stay organized while working on any task. It has been widely adopted by companies across industries because of its simplicity, flexibility and ease-of-use. You can access Asana via web browser, Android, iOS, Windows and Mac OS X. However, it does not offer desktop sync (meaning you cannot use it offline). Pricing starts at $9 per user/month after 30 days free trial period.
2. Zoho Projects
Zoho Projects was designed specifically for small businesses and freelancers who need easy ways to plan their work flow and collaborate with others. This cloud-based application allows teams to communicate, share files, integrate applications and get real-time updates through various channels like email, text message, social media, etc. Users can edit documents online and view live previews of changes made to spreadsheets, forms, presentations, tables, charts, diagrams, images, PDFs, videos, audio clips and maps. There are no limits to file size when uploading or downloading data. Pricing starts at $5/user/mo after 14 day free trial period.
ClickUp helps you streamline operations by providing time tracking, reporting and billing services. With this platform, employees can easily complete repetitive tasks without having to rework processes every now and again. They just need to log hours against specific projects. Then, managers will receive reports showing total costs incurred by each employee under particular projects based on assigned timesheets. In addition, they would be able to see which team member spends the highest amount of money on individual tasks within a given budget. That way, they could allocate additional resources to those departments whose workers consume higher budgets than required. Moreover, ClickUp ensures transparency between employers and employees so everyone knows how much they earn per hour. Pricing starts at $11.99/ month/employee.
TMetric is a versatile yet simple solution that provides effective collaboration among teams. It features calendar integration, customizable dashboards, multiple views, multi-currency support, automated document generation, mobile synchronization, time & attendance, and expense tracking capabilities. Managers can monitor performance levels and productivity trends through customized reports. Meanwhile, employees can view their weekly workload and take advantage of flexible scheduling options. Plus, they can set reminders and follow-up on overdue tasks. Pricing starts at $7.50/person/month after 7-day free trial period.
Project Management Tools come in handy when coordinating complex schedules and tasks involving numerous people. Below are some popular ones currently available.
BaseCamp is a comprehensive project management platform that enables seamless communication and collaboration among teammates. Its features include instant messaging, issue tracking, version control, Kanban boards, chat rooms, video conferencing, whiteboarding, and internal wiki pages. By integrating these functionalities into a single platform, it reduces the chances of miscommunication during conversations. Furthermore, it comes with advanced customization options for better usability. For instance, you can switch to dark mode themes to reduce eye strain at night. Also, you might want to enable automatic spell checking feature if you write frequently. Finally, let’s say you're running late on a deadline. If you already sent an update about it earlier, Basecamp will notify your colleagues automatically. Pricing starts at $10/month after 15-day free trial period.
Slack is another great option for remote teams who want to engage in meaningful discussions over voice calls, texts and messages. Using this platform, you can connect with coworkers regardless of geographical location. Besides, you'll enjoy real-time notifications whenever someone mentions you or sends you a direct message. Aside from being secure, it gives you freedom to choose whatever works best for you. So whether you prefer writing long chats or listening to short voice snippets, Slack has got you covered. And even though it doesn't provide built-in calendars, you can still schedule events and appointments manually. Another thing worth mentioning is that Slack also supports integrations with third party platforms such as Zapier, Mailchimp, Facebook, LinkedIn, Twitter, GitHub, etc. Pricing starts at $8/team/month after 30-days free trial period.
With Trello, you can effortlessly create cards and lists that relate directly to upcoming tasks and projects. Its features include visual organization methods, card sorting functionality, drag 'n drop actions, checklist creation, etc. While creating new items, you can decide to attach relevant documents, photos, links, and tags. Afterward, you can rearrange cards according to priority level and importance. Lastly, you may send emails to collaborators inviting feedback on certain tasks. Pricing starts at $12/month after 14-day free trial period.
Confluence is an enterprise knowledge base that keeps information shared among team members fresh. It allows for quick retrieval of content through search functions. You can store articles, slideshows, meeting minutes, FAQs, policies, templates, etc. in Confluence. Apart from viewing recent edits, you can also change settings related to security permissions. What's interesting is that you don't necessarily have to pay extra on premium plans if you only require basic functionalities. Hence, you'd probably end up saving quite a bit. Pricing starts at $14/month.
Mavenlink is an affordable tool that enhances customer service efficiency while reducing operational cost. Through this platform, salespeople can perform timely interactions with clients and make sure they understand requirements properly. On top of that, they can quickly resolve queries. Notifications can help agents know immediately if there's anything urgent that needs immediate attention. Additionally, they can look back on previous contacts to find patterns and common issues, allowing them to handle similar problems accordingly. Pricing starts at $13/month.
To sum up, here are some factors that define a good management software.
Easy navigation: A straightforward dashboard design can assist users in navigating around screens efficiently. Therefore, developers should ensure that buttons appear close together. Otherwise, they won't be able to locate the item they were searching for.
Real-time syncing: Since many employees often juggle responsibilities across devices, it's important to make sure there's consistency across various systems. Thus, the software must allow users to seamlessly synchronize activities.
User-friendly UI: To avoid getting confused, programs should have clear instructions and visuals. Simple icons along with helpful descriptions can aid anyone trying to navigate their way around.
Automated workflow: Automation allows users to focus on core duties instead of mundane administrative stuff. When dealing with large amounts of data, programmers should consider offering an array of filters and sorts in order to speed up searches.
Integration support: Integration capabilities are crucial since modern organizations rely heavily on external APIs. Programs should allow users to interact smoothly with other apps and databases.
Mobile compatibility: Smartphones play essential roles today. Hence, developers should prioritize making apps responsive and compatible with both tablets and smartphones.
Predictive analysis: Businesses tend to grow rapidly nowadays. Therefore, executives should give thought to predictive analytics to anticipate future developments.
Security compliance: Security measures should always be prioritized above else concerns when developing products. Developers should think twice before implementing poor encryption techniques to safeguard sensitive information.
Management Software refers to computer applications that assist owners/managers of firms and institutions in monitoring and controlling organizational activities. These types of programs usually contain modules that facilitate financial transactions, human resource administration, marketing campaigns, product development, event coordination, etc. Some examples of management software include QuickBooks and MYOB Financials.
Some of the primary objectives of management software are to automate repetitive tasks, improve decision-making power, enhance teamwork, simplify recordkeeping, increase accountability, etc.
Management tools are essential to any successful organization. They allow you to keep track of your employees, monitor performance levels, maintain records, and much more. With so many options available on the market today, it can be difficult to choose which ones will work best with your needs. If you're looking for some help in making that decision, we've got you covered. Here's what you should consider when selecting a company management software solution.
A good example of a management control system would be an accounting program like QuickBooks or MYOB (which stands for "Microsoft Office"). These programs provide detailed reports about how well your finances are doing as well as payroll functionality for tracking employee hours worked. Accounting software also provides stock valuation and analysis capabilities, among other things. In short, this type of software helps manage financial transactions by providing comprehensive reporting.
Other types of management controls include human resource systems, such as SAP SuccessFactors HRIS, and project management solutions, such as Microsoft Project. A lot of these tools offer similar features, but they each have their own unique strengths and weaknesses. For instance, if your team works primarily within the IT department, then perhaps you'd want to use something like SharePoint instead of an Excel spreadsheet. The important thing here isn't necessarily the specific app that you end up using, but rather whether it has all the necessary functionalities for managing your business effectively.
Some companies even rely heavily upon cloud-based applications, such as Salesforce, Google Docs, etc., because they are easily accessible from anywhere at anytime. However, there are drawbacks to relying solely on online apps—namely security concerns. Although most of them encrypt user data before sending it over the internet, hackers could potentially gain access to confidential information through third parties who may store it remotely. Plus, since users don't need special hardware to run these platforms, they can take advantage of free mobile versions without paying extra fees. This means that anyone -- including freelancers, consultants, contractors, and temporary workers -- can make effective use of them.
These are just two examples of management control tools, but hopefully now you'll know exactly what to look for when searching out a suitable application. Keep reading to learn more about different solutions.
Source code managers typically focus on controlling the versioning of files across multiple developers in order to ensure consistency throughout development projects. One popular option is Git/GitHub, which allows coders to collaborate seamlessly while simultaneously keeping tabs on changes made to each file. It offers real time updates via web browser or command line interface, meaning that everyone involved can see exactly where files stand at any given moment. Other benefits of source control systems are the ability to identify errors early on and the ease of collaboration between people working together on a single project.
Another useful feature of source control software is its built-in integration with issue tracking services, allowing teams to better organize issues into categories based on severity. Some vendors also offer automated testing methods to reduce the risk of bugs during production phases.
For larger businesses, enterprise grade source control software tends to cost more money than standard personal packages. But those who do decide to invest in premium plans often find themselves gaining greater efficiency and productivity as a result.
One drawback to source control software is that not every developer uses it equally. There are pros who understand how to navigate the platform properly, but others simply aren't familiar enough with it to get started. That said, having knowledge of coding languages like C++ or Java is helpful, though not required.
An alternative to source control management is configuration management. Configuration management focuses on ensuring everything runs smoothly once the software is installed. While it doesn't involve actively monitoring changes or collaborating with teammates, it still plays an integral part in automating repetitive tasks. Examples of this technology are Chef Automate and Puppet Enterprise.
Configuration management systems differ slightly from source control systems, but both play major roles in modern enterprises. So whichever category your business falls under, there's likely a management tool suited perfectly for your needs already waiting for you on the marketplace.
Planning and management tools tend to fall under either desktop or cloud computing depending on the vendor. Desktop applications usually require installing on your local computer and connecting to servers hosted elsewhere. Cloud-based offerings, however, operate entirely offsite. Since these platforms are less prone to downtime, they are generally preferred for large organizations.
Cloud providers like Amazon Web Services (AWS) and Azure allow you to launch virtual machines (VMs) for hosting websites, databases, and other components normally found inside physical environments. VMs offer flexibility and scalability, plus they enable customers to avoid spending too much money upfront. On top of that, they come equipped with plenty of intuitive analytics and visualization technologies designed specifically to improve overall effectiveness.
Desktop applications, meanwhile, are ideal for smaller businesses that prefer self-service models. Instead of being forced to wait days for responses from support staff, users can log tickets directly through portals provided by their provider. Companies can also integrate existing customer relationship management (CRM) systems to streamline communication and record interactions between clients and representatives.
If you're interested in learning more about how various platforms compare to one another, check out Gartner Research's Magic Quadrant report released earlier this year.
Change management refers to efforts put forth to mitigate risks associated with unexpected events occurring after deployment. Change management software aims to facilitate smooth transitions by helping administrators create contingency plans and communicate new policies quickly. As long as your team adheres to established standards, this kind of tool shouldn't pose too many problems.
However, if your business regularly experiences frequent turnover, you might benefit from investing in a more robust solution that incorporates training courses and workshops alongside technical resources. Also, since some of these apps require extensive programming skills, hiring someone knowledgeable in this area could prove beneficial.
The idea behind agile methodology is to continuously test and refine ideas until they reach full scale. To achieve this goal, programmers employ iterative processes known as sprints. During these sessions, team members evaluate progress against set targets and adjust accordingly. Once they've reached their goals, they move onto the next iteration. By constantly evolving along the way, they become more efficient and effective towards meeting deadlines.
In addition to agility, Scrum methodologies aim to increase transparency by placing accountability toward results squarely on the table. Developers and executives alike must answer questions regarding current status, potential roadblocks, and future expectations for the product. Such initiatives promote teamwork and encourage continuous improvement.
Agile methodologies aside, there are plenty of other approaches to implementing software design principles. Many experts believe that the Waterfall Methodology represents the optimal approach for developing complex products. According to this model, each step involves completing several sub-tasks before moving forward to the next phase, otherwise known as sequential execution.
Although waterfall is widely recognized as a reliable strategy for building high quality software, it does have shortcomings. Specifically, it requires extensive preparations prior to implementation due to the number of steps involved and thus takes longer than alternatives. This makes it unsuitable for rapid response times demanded by emerging tech industries. Additionally, waterfall structures limit creativity and innovation because they only let stakeholders envision final outcomes months ahead of time.
On the flip side, spiral methodologies consist of three distinct stages: exploration, experimentation, and refinement. At the outset, engineers conduct research to determine requirements, followed by brainstorming possible ways to meet them. Then, they proceed with prototypes that incorporate feedback collected from users. Finally, they deploy iterations that continue refining concepts until they arrive at fully functioning software.
Unlike Agile and Waterfall methodologies, DevOps embraces fluidity by encouraging constant adaptation and evolution. Teams adopt microservices architecture to build small chunks of functionality that execute independently from one another. Afterward, they combine these modules and release them as finished products. DevOps encourages faster turnaround times by eliminating bottlenecks caused by lengthy coordination periods between departments.
DevOps' hallmark concept revolves around automation, enabling programmers to automate mundane procedures and handoffs. It also emphasizes collaboration and open conversation between collaborators. Because no aspect of DevOps is sacred, it fosters cross-training and shared responsibility across disciplines.
As previously mentioned, not every business relies exclusively on digital platforms. Rather, certain firms utilize hybrid models incorporating both traditional and electronic elements. Hybrid models blend aspects of both worlds to produce customized solutions tailored for individual clientele. An example of this would be utilizing legacy database systems alongside newer technological advancements.
Regardless of the path your company chooses, finding the perfect management tool for your needs won’t happen overnight. You’ll need to spend ample time researching your options and comparing prices to select the best fit. And remember, although price really matters, your budget alone doesn’t dictate the outcome of your choice. What ultimately determines success is functionality and accessibility.
Management Software. What is it exactly? How does it benefit your organization? And how can we use to choose the right one? Here's what you need to know about this important topic!
In order to understand which type of software would be suitable for your organization, firstly, let us make clear some basic concepts about "management". The term "manage" means that you manage many people in an organization or group. There may also be different levels within the organization (e.g., CEO managing directors).
The role of managers differs from country to country but generally includes tasks such as planning, organizing, staffing, controlling, coordinating and supervising their staff members. For example, if you work at Google, then you will probably have a team leader who reports directly to you while other employees report to teams headed up by managers. In smaller companies, each employee has his/her own manager. So when someone says they're "in charge", the person being referred to could be either a direct reporting employee or a manager depending on where he/she works.
Managers often perform two major functions: strategic planning & development and operational execution. A good software solution should cover both areas so that you don't miss anything. This article aims to give you an overview of these two aspects and help you select the most appropriate tool based on your needs. Let start with looking at some common functions of a management system...
There are three main categories of software solutions aimed mainly at small-medium size businesses:
Financial Management - covers accounting, banking, payroll, tax returns, inventory controls etc. It allows users to track all financial activities of the enterprise. Also known as cash flow management tools.
Human Resources - HRMS stands for human resource management systems and offers features like recruitment, benefits administration, training records, performance appraisal and compensation plans. Typically used by large organizations and government bodies.
General Ledger - G/L refers to general ledger applications that allow enterprises to keep accounts and record transactions. They provide support for day-to-day operations including purchase orders, sales documents, invoices, expenses, income and assets. Typical customers include manufacturers, wholesalers, retailers, service providers, consultants and freelancers.
Software for Small Businesses usually offer limited functionality compared to Enterprise software. These packages typically only contain modules related to Accounting, Payrolls and Human Resource Administration. You might find them useful if you want to integrate several office applications into one platform. However, you still won't get access to everything offered by more complex systems since those are designed specifically for larger corporations.
So, before buying any kind of software package, consider whether you really need it or not. If you just started a new business and are struggling financially, don't waste money on expensive software yet. Focus instead on hiring reliable IT services provider and outsourcing bookkeeping, finance and legal issues. Once your startup becomes profitable enough, look into acquiring a full-featured management application.
As mentioned above, there are basically 3 categories of software: Financial Management, Human Resources Management Systems and General Ledger Applications. We'll discuss each category below.
1) FINANCIAL MANAGEMENT
This section contains accounting, banking, payroll, tax return processing, inventory tracking, stock control, purchasing, marketing, production scheduling, shipping and distribution automation. Most applications come with integrated ERP components allowing easy integration between various departments and processes.
2) HUMAN RESOURCES
HRIS stands for human resources information systems and provides features for personnel management (recruitment, onboarding, orientation), payroll, time and attendance, job costing, leave approvals, absence recording, skills assessment, safety and security policies, disciplinary actions, training courses, compliance checks and much more. Such programs are typically used by medium sized firms wishing to streamline internal administrative procedures.
3) GENERAL LEDGER
G&L refer to general ledger applications that allow enterprises to keep accounts and record transactions. They provide support for daily operation including Purchase Orders, Sales Documents, Invoices, Expenses, Income and Assets. Users can easily monitor cash flow status and forecast future expenditures. Some products even allow users to create customized rules to automate certain transaction processing.
Miscellaneous software focuses on automating simple manual tasks that take too long to complete manually. Examples include mail merge, data entry, forms creation, document imaging, email management and digital signatures. Usually intended for individual users working alone. Not very popular among SMEs due to low adoption rates.
5) SPECIALTY SOFTWARE
Specialty software refers to specialized web-based software targeted towards specific industries. Many vendors specialize in selling niche software. Don't worry though. Even if you operate in a relatively narrow field, chances are that your industry uses similar principles. Therefore, you can find a lot of helpful tips and ideas in specialty software. That said, it is usually less complicated than building your own custom solution.
6) WEB APPLICATIONS
7) MOBILE APPS
Mobile app refers to mobile phone versions of software. Mobile apps differ from traditional PC versions because they run directly out of smartphone memory. Android is currently dominating market share followed by iOS. Smartphone penetration grows every year. According to Statista (2015), over 50% of American adults owned a smartphone in 2014. The number is expected to grow exponentially in coming years. Hence, mobile apps become increasingly attractive to consumers.
8) SOFTWARE AS A SERVICE
SaaS (software as a service) refers to cloud computing models where software is licensed and hosted remotely. SaaS model was pioneered by Amazon.com in late 90's. Since then, many organizations shifted part of their workload to third party providers. Nowadays, SaaS appears everywhere. From consumer electronics devices to public institutions.
To sum things up, here's our quick summary of the 8 key points regarding software choices:
Do you already have dedicated IT department with expertise? Then go ahead with enterprise level solutions.
Do you plan to hire additional employees soon? Then invest in robust HRIS or G/L solution.
Are you going to expand internationally? Then choose globalized product offering.
Do you require high availability and scalability? Go for scalable platforms with redundant servers.
Does your current budget allow for acquisition? Or do you prefer to buy cheap off-the-rack options?
Is customization required? Then opt for customizable products.
Is mobility required? Choose mobile friendly alternatives.
Will you move away from desktops? Then go for web applications.
Now that you've read through our guide, hopefully you now feel confident enough to identify the correct choice for your particular situation. But remember that no single solution exists that fits everybody perfectly. Take advantage of our experience and ask questions whenever possible. Feel free to contact me personally if you'd like further assistance. I'm happy to answer any question you may have.
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