Everything you need to know about white label project management software

Project management requires knowledge, skill, expertise, and confidential inside information. That’s why it is shocking to hear that 68% of businesses outsource their project management efforts. Hiring contract managers or third-party companies to take care of your internal affairs can be scary. You need to be able to trust them completely.

Whether you’re an agency that provides project management services to others or a business that wants to manage their own projects, you need reliable tools. If you’re one of the 44% of project managers who don’t use any PMS (project management software), it’s time to get with the program!

What is project management software (PMS/PM software)?

Project management is no longer a simple affair. A serious business manager won’t just verbally distribute the tasks and take mental notes of the progress. Managing a project is a complex undertaking that involves ensuring everyone collaborates in the most efficient way to meet the goal with the predetermined resources and without exceeding the budget.

The increasing complexity of running a business project has prompted many professionals to turn to project management software. By using it, they mitigate various risks that could lead to a disaster. Some of these risks include:

• Miscommunication

• Unclear roles and tasks

• Missed deadlines

• Overspending

• Unsatisfactory ROI (return on investment)

Project management software automates boring and complicated tasks and makes it simple to set goals and stick to them. It helps project managers (PMs) oversee every single step of each operation and make sure everyone understands their responsibilities. PM tools are truly essential in today’s competitive market, where one detail can make or break you.

Why go white label?

White label products are designed and developed by one company to be rebranded and used by another, and potentially even resold to a third one. White label software is usually highly customizable, and you can often host it on your own website. You can rebrand it with your logo, colors, and other specifications of your business’ image. Some white label providers even allow you to tweak their platform beyond appearances. The software will look like you developed it even though you only revamped it. 

Another great thing about it is that white label developers tend to provide full customer support for their products. Whether you use the software in-house or resell it, the developer’s representatives will help you incorporate it seamlessly.

Some providers of white label software ask for a one-time payment if you want to use their product. In that case, after you buy the software, you no longer have any obligations towards the provider. Another kind of pricing involves paying a monthly fee to use the product. As long as you use it, you keep paying for it. The third pricing option concerns the resellers of white label products. It entails giving a percentage of each sale to your provider.

Who can make use of white label project management software?

White label project management software is a versatile tool that many types of businesses can use. Everyone wants to run their projects successfully, and white label software is an enticing solution. Here’s who can use white label PMS:

1. In-house teams

2. Businesses providing project management services

3. Resellers

How in-house teams can use white label PM software

No matter whether you’re a bottle manufacturer, a consultancy agency, an emerging small business, or something else, your business is project-based. Everyone needs project management to successfully complete the tasks at hand. If you’d like to take care of your own projects instead of outsourcing them to third parties, you should consider getting your team a white label project management tool.

Chances are you’re not a software developer and are nowhere in the IT sector either. This makes it ludicrous to try and make a PM platform yourself. For you, it truly pays off to get white label software. You get a ready, fully functional product to use internally without the need for an IT expert on your team. If you do get confused, you can always contact your provider’s support, and they will help you figure the platform out in no time.

How project management services providers can use white label PM software

Whether you want your business to completely focus on providing white label PM services or you’d like to add these services to your repertoire, you can buy white label PM software. Seize the opportunity to get a platform that is proven to be great and use it to manage your clients’ projects with ease. If you find a reputable and reliable white label provider, your business will soon reflect their success as your services are based on their software. Meanwhile, your clients won’t know that you didn’t develop the software, nor will they care about it if you help them achieve their goals.

How resellers can use white label PM software

If you’re a software reseller or would like to become one, you’d be wise to include white label project management software in your offer. As we discussed above, everyone needs to manage their projects one way or another. If you can offer them a nifty tool to do that, you’ll have the potential to reach a wide and diverse audience and skyrocket your sales.

Reselling software is becoming an increasingly popular endeavor. If you’re new to the whole reseller business, you can start from our platform at Sell SaaS. We offer a variety of white label software solutions that you can rebrand and launch in minutes. All you need is a Stripe account and some enthusiasm—we’ll take care of the rest.

Benefits of white label project management software for different users

White label project management software features to look for

White label project management software should cover all the important aspects of running a project. This means that it ought to give you the right tools to manage people, information, and resources in a simple way. Here are some of the main functions white label PM software has to perform:

1. Project planning and scheduling

2. Team collaboration

3. Data management

4. Resource management

5. Reporting

Project planning and scheduling

The most important part of managing a project is setting its foundations. A PM delegates tasks and creates the timeline with all the steps. This is the backbone of each project. The software allows users to schedule and organize tasks in many forms, such as calendars, lists, or tables. It can send automatic alerts when something is due or if a team member has missed a deadline.

Great PM software allows for timeline visualizations and shared calendars for scheduling meetings. PMs can also use it to prioritize the most important tasks and automate segments of their responsibilities.

Team collaboration

Some teams can consist of dozens or even hundreds of people working on the same project. You should look for white label PM software that facilitates internal communication and the exchange of relevant data. Most PM tools allow their users to share important files. Some of them have basic messaging options built in so that team members can communicate more easily.

People love it when dry information is presented visually, so try to ensure that the software you choose makes it possible to create team dashboards. These can display all the relevant data about the project. A dashboard can be used in meetings and presentations to illustrate how the team is doing and what it should work on.

Data management

Every project relies heavily on data about: 

• Tasks

• Resources

• Customers

• Expenses

• Events, etc. 

This should all be accessible from one place and organized in a neat way. Many of us are familiar with the horrors of spreadsheets on spreadsheets and attempting to find a piece of information by switching between them. Luckily, this experience can stay in the past if you decide to start using PM software.

The white label PM software of your choosing should facilitate the process of finding information. It should also permit you to share data with your teammates in only a couple of clicks.

Resource management

Managing your resources is as essential as managing your time. A complete PM tool should offer resource management options. This means planning, scheduling, and allocating the resources that will be used in the project. The tool should calculate the costs and notify you if something is overused or underused. This feature allows PMs to plan smartly, see if any changes are necessary, and make those changes.

Reporting

Regular customizable reports are an absolute must in project management. Your white label PM software should include all kinds of reporting tools. These will allow you to track the overall progress and identify any weak points and negative trends. 

You can create reports on: 

• Completed tasks

• Team members’ performances

• Expenses

• Resources used, etc.

PM software integrates a variety of data types. This enables you to mix and match them, as well as get quick overviews of how you’re all doing.

Your white label software will allow you to put yours or your client’s logo on these reports. This is especially important if you’re an agency offering project management services. Rebranded reports will look professional and trustworthy.

6 best white label project management tools

We scouted the market and found the best white label project management software for you. Here are our favorites:

1. Project Hub

2. ProofHub

3. Clinked

4. Freedcamp

5. ActiveCollab

6. SuiteDash

Project Hub

Project Hub is a white label powerhouse. It is hosted directly on your server, and you can modify it as you wish and rebrand it as your own. The Project Hub team is so confident that it offers a 30-day money-back guarantee with no questions asked. 

Your clients won’t have trouble figuring out the platform as it comes with training videos. You and your customers can coordinate projects using their milestones and tracklist options. The platform allows you to create as many profiles as you wish and assign each one a specific role and permissions. There’s also a messaging app built in to facilitate communication.

The software can function as a time tracker for all employees. It also integrates with Google Calendar and iCal to make it easier to schedule meetings. What we especially love about Project Hub is that it is available in as many as 35 languages.

ProofHub

ProofHub is a platform choke-full of useful project management features, such as:

• Tasks prioritizing

• Gantt charts

• Kanban boards

• Calendars

• Notes

• Chats

• Reports, and so many more.

The software combines an insane number of features and functions and somehow remains simple to use. There’s almost no learning curve. Even a complete amateur could start managing projects using this platform. 

They utilized the fact that there’s so much information gathered on the platform to offer multi-dimensional ways to look at the same information. Each of these ways can offer unique insights. Furthermore, users seem to praise the collaboration features unanimously. You can communicate with your team hassle-free.

The only thing this potent software is lacking is the number of integrations it offers.

Clinked

Clinked may be the most rebrandable PM software out there. You can customize everything, from the background color and logo to the terminology used within the system! The best thing about it is that it’s so easy to rebrand that it will only take a couple of minutes.

The platform offers some useful integrations, such as with Zapier and JotForm. The integrations are still a bit limited as you can’t connect it to your Google Drive or Onedrive, for example. This can be somewhat problematic since some pricing plans come with uncomfortable storage limitations.

This drawback aside, Clinked offers all the relevant project management features to help you collaborate and communicate, manage your tasks, upload and share files, and more. Another thing that we really love about it is that it comes with a rebrandable mobile app.

Freedcamp

Freedcamp has both free and paid plans. Many users stay on the free plan because it has a myriad of features, and they don’t feel like they’re lacking anything important. It also has a free mobile app, both for Android and iOS devices. 

The platform is diverse and full of yummy features, such as the ability to duplicate projects, create custom widgets, get offline data backup, and so much more. In fact, there are so many features that the main thing users complain about is difficulty learning to use it. 

Unlike some of the previous options on our list, Freedcamp doesn’t lack in integrations. You can link to Google Calendar, Google Drive, Dropbox, and more. You’ll have unlimited storage space and can coordinate an unlimited number of projects here. 

ActiveCollab

ActiveCollab is a truly visually appealing project management platform. It is simple to use and easy to navigate. If you are a small to medium-sized business, or if you cater to these kinds of businesses, this is the right tool for you. If you or your clients need to manage a larger project, then avoid it. It can get a bit slow on these kinds of projects.

All the necessary features are there—you can easily schedule tasks, collaborate, communicate, track, monitor, and much more. The dashboard is clean and simplistic at first glance, but all the deeper functions are a click away.

ActiveCollab boasts a user base of 50,000 teams. It’s no wonder—the platform can be used all over the world as it’s available in more than 20 languages.

SuiteDash

SuiteDash is a platform that offers much more than project management. It provides white label solutions for CRM, invoicing, email marketing, and more. Their project management platform is robust, with many useful features and rich collaboration options.

You can show your clients exactly what you want on the dashboard and hide what they don’t need to see. One interesting feature is that you can create sequenced project templates, i.e., you can structure your project phases order and replicate this exact order in other projects. The user hierarchy is well thought out, and all the members have access to diverse filtering and sorting options.

SuiteDash is not without its flaws. Users have reported slow load times, which sometimes prompts them to choose a competitor instead.