How to Collect Prospects’ Email Addresses — Top 5 Email Extractor Software Solutions

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An email address is a crucial piece of information for every business’ marketing efforts. It enables you to get in touch with your prospects and build relationships that will convert them into loyal customers. Your best assets, such as top-notch products and high-quality pieces of content, won’t do much if you don’t have a target audience. 

You need an effective email marketing campaign for reaching out to your prospects. This will enable you to encourage them to perform actions that can help them learn more about your business. Even though plenty of marketers claim email marketing no longer provides fruitful results, you should consider the statistics that tell a different story. If email produces an outstanding 3,800% ROI, it’s safe to say that creating compelling email campaigns is one of the best digital marketing methods. Once you’ve grabbed your prospects’ attention, you can work on your sales pitch. 

The first step of every email marketing campaign is building a list of contacts This requires collecting email addresses from a wide range of sources and segmenting your contacts to create highly targeted audiences. At this point, you may be asking yourself — what is the best way to get the emails of potential leads?

In this article, we are going to take a look at some of the methods for collecting email addresses from websites, databases, social media channels, and other valuable sources. Our goal is to answer the following question — can it be done without email extractor software? 

Getting Email Addresses Without Email Extraction Software

There is a wide range of methods for collecting email addresses manually. Let’s take a look at some of them, and determine how fruitful they can be for creating actionable lists of leads. The practices we’re going to cover are:

1. Using Google Search operators

2. Leveraging social media channels

3. Figuring out email address patterns

Using Google Search Operators

For many marketers, Google is the first place to look for email addresses. This approach can be handy if you’re looking up specific prospects. In the best-case scenario, you’ll find what you’re looking for by typing in the person’s first and last name, followed by the word email.

In the majority of cases, you won’t be that lucky. If the person has a common name, your search will return thousands of useless results. Even if their name is somewhat rare, the chances are that Google won’t find any relevant results. This is when you’ll need to employ the old-school Google search operators. These are special commands that extend the capabilities of regular searches. Here are some of the most commonly used operators, divided into two categories:

Leveraging Social Media Channels

Some users include their email addresses in social media profile bio sections. The problem is that many high-ranking employees avoid doing so because they don’t want to be targeted by spambots. In that case, you’ll have to find alternate methods.

You can look up email addresses by using Twitter’s advanced search feature. Twitter users may not have an email address listed in their bio, but they often share it via their tweets. They use the words at and dot instead of the respective symbols. Insert those words into the advanced search feature, followed by terms like reach, email, and contact. You can also use AllMyTweets to search through everything that the person has tweeted. You just need to:

1. Type in the prospect’s Twitter handle

2. Wait for the results to load

3. Press CTRL+F

4. Look for the word email in the results

To find emails on LinkedIn, you have to add prospects as contacts. This enables you to see their Contact Info sections where you might find email addresses. You can export all your contact information in bulk. The problem is that LinkedIn has introduced a privacy feature that enables users not to allow others to download their email addresses. As a result, you probably won’t get many email addresses in your exported list.

When it comes to Facebook, you might be able to find email addresses on the pages of smaller and medium-sized enterprises. The chances are that you’ll come across info@ and contact@ addresses that are of no use to you. Facebook enables you to download bulk data from your friends list. The problem is that a lot of users don’t set their email addresses as public, so your list won’t include many of them.

Figuring Out Email Address Patterns

The majority of business email addresses follow the same pattern because it helps the company uphold a professional image. If you’ve got the prospect’s name and the company’s domain, you can try figuring out the pattern. Here are some of the most common business address formulas:

Coming up with all the possible patterns takes too much time. You can use a free tool like Metric Sparrow’s Email Permutator+ to speed up the process.

Sending a lot of emails to non-existent email addresses is a spammy and pointless practice. There are two ways you can check whether the patterns are connected to existing email accounts:

1. Verifying with MailTester

2. Leveraging Gmail

You need to use an email verification tool or service to ensure that the patterns on your list belong to existing email accounts. MailTester.com is one of the oldest tricks in the book. Insert any of the formulas and the service will let you know if such an email address is associated with the given domain.

If the email addresses are connected to a Google account, you can verify them via Gmail. You need to compose a new email and populate the To field with all the patterns you’ve generated. A tool like Name2Email can help you do this automatically. Click on any of the email addresses — if an address is valid, the associated Google account will appear in the pop-up screen.

Why Using Email Harvesting Software Is a Better Solution

The biggest issue with the practices we’ve discussed thus far is that they take more time and effort than you’ve got to spare. They might be useful for looking up specific prospect information, but an email lookup tool can help you do it faster. Plenty of email marketing software on the market comes with a wide range of features. This includes looking up thousands of email addresses, verifying if they belong to existing email accounts, and getting the analytics necessary for determining whether any given lead is worth your time.

The key feature of email extractor tools is automation. Businesses need to be able to build and segment contact lists as fast as possible. By setting your lead generation efforts on autopilot, you can focus on other tasks that require your attention. 

We have reviewed a wide assortment of email marketing tools and compiled a list of the best email scraper software to help you find the right option for your business needs.

Sell SaaS

Sell SaaS Homepage

Among the Sell SaaS products, you can find four solutions for extracting email addresses.

Email, Phone & Social Media Extractor

Our email, phone & social media extractor enables you to look up prospects based on domain information. You need to upload a list of company domains, and the tool will extract any associated email addresses, phone numbers, and social media profile URLs that it can find.

B2B Social Media Extractor

If you need to focus your search on social media channels, you can use our B2B social media extractor. The search feature enables you to narrow down your results according to parameters such as job title, industry, location, and company size. The tool will extract email addresses and other crucial prospect information.

Enrichment Data Software

The enrichment data software makes use of our company’s extensive database of B2B domains. You can find cold leads based on factors like industry, location, and company size. 

Email Finder

We’ve also got an email finder made for finding information on specific prospects. Upload a list with their first names, last names, and company names, and let the finder harvest any existing email addresses based on your input. You can export your results into a spreadsheet file that you can use for building your contact list.

Other Sell SaaS Solutions You Can Benefit From

Aside from our email extractor software, you can try out some of our other digital marketing tools:

Snov.io

Snov.io Homepage

As far as email marketing software goes, Snov.io provides some of the best features you can find. It’s a platform that includes email extraction, verification, and automation solutions. 

The Chrome extension enables you to extract email addresses from different sources, including social media channels such as Twitter and LinkedIn. You can also use its email verification feature that labels emails as valid, invalid, or unverifiable. 

The web app includes both single and bulk searching, enabling you to find leads based on parameters such as:

• Name

• Domain

• Company

• Social media

Besides email addresses, Snov.io also gathers crucial information such as the prospect’s name, location, job title, and company information. You can export your results in different formats, including CSV, XLSX, and Google Sheet files.

Once you’ve generated a contact list, you can create and automate personalized email campaigns with the platform’s autoresponder feature. 

The free version provides you with 50 credits. To use the tool properly with up to 50,000 credits, you need to sign up for one of the paid plans, ranging from $39 to $199 per month.

Hunter.io

Hunter.io Homepage

When it comes to extracting email addresses from domains, Hunter.io is a fast and efficient solution. Next to emails, the tool will collect other essential prospect information such as:

• Name

• Job title

• Phone number

You can look for information on particular prospects by inserting their full name and the company they work for. Hunter.io will collect any relevant email addresses that it can find based on your input.

The tool also enables you to verify any email address that you find. It uses a range of parameters to determine whether an address is valid. This includes format, domain information, and mail server response.

You can also use Hunter.io’s Chrome extension for scraping email addresses from websites.

The freemium version of the tool provides you with 50 monthly credits. For more extensive email harvesting, you can sign up for one of the paid plans, ranging from 49€ to 399€, which is roughly $58–$468 per month.

Yellow Leads Extractor

Yellow Leads Extractor Homepage

Yellow Leads Extractor is a lead generation tool for extracting contact information from online yellow pages. This includes Yelp, Infobel, and YellowPages directories from countries all over the world, such as India, Spain, Canada, France, Brazil, Russia, Germany, and the United States. 

Aside from collecting email addresses, the tool also provides you with a prospect’s phone number and company location.

You can export your search results into a CSV or Excel spreadsheet file.

The free trial version enables you to export 35 contacts. You can purchase an annual license for $89.90 and receive free updates and customer support.

Voila Norbert

Voila Norbert Homepage

Voila Norbert is a prospecting tool that enables you to extract email addresses from specific domains. You can perform bulk searches and look up particular prospects by providing their full names. You get 50 email addresses for free. If you want to keep using the tool, you need to sign up for one of the paid plans, ranging from $49 to $499 per month. 

Voila Norbert enables you to verify lists of email addresses. The pricing starts at $2 for 500 verifications. 

There is also a data enrichment feature that you can use to collect additional prospect information by uploading a list of email addresses. The starting price is $4 for 100 emails. You can get information such as:

• Job title

• Location

• Company

• Social media profile

You can also use Voila Norbert’s API to verify email addresses via third-party platforms like Hubspot and Mailshake.

Why You Should Use Our Email Extractor Software

Email extractor tools provide a wide range of benefits. They enable you to streamline the lead generation process so that you can focus on other crucial marketing tasks. Many email lookup tools come with additional features such as email verification, lead management, and a wide range of integrations.

Our Sell SaaS software bundle takes the first place on the list because of two reasons. Not only do we provide ten different digital marketing solutions that can improve your lead generation and email marketing efforts, but we also offer the option to brand and resell our tools at a price that suits your business needs. 

All you need to do is become our partner. We don’t charge any additional fees. Your only obligation is to share a percentage of what you earn with us. You start by getting 60% — if your SaaS business is lucrative, you can earn up to 80% of all your sales.